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Since the HITECH Act has offered financial incentives for hospitals that meet specific requirements by 2012, Catholic Health East (CHE) is even more motivated to get its CPOE capability up and running in six of its eight Meditech facilities. Affecting the tactical plan for CHE’s CPOE strategy is the concurrent upgrade of the MEDITECH information system in each facility. To ensure a consistent and accurate implementation, CHE needed to enter all data involved with the CPOE implementation into both MEDITECH 5.54 and 5.64 versions.
A critical step in the CPOE implementation was to standardize procedure names in MEDITECH so physicians need only use a pull-down menu to locate a procedure and easily send the instructions through the system. These orders will then be communicated over the network to the medical staff or to the departments (i.e., pharmacy, laboratory or radiology) responsible for fulfilling the order.
Additionally, CHE planned to amend each procedure with a prefix of the common code of the category to make it easier for the physician to find the procedure they need. This change would sufficiently slow the implementation to potentially miss the benchmark for HITECH’s financial incentives.
To manually reformat and accurately key in thousands of procedures in hundreds of categories could take several weeks. Trying to manually standardize the procedures across both versions of their MEDITECH systems would not only take far more time than they could spare, but manual data entry would also be fraught with inaccuracies. They chose to automate this critical project using Boston WorkStation.
“If it weren’t for Boston WorkStation, we’d need 100 more people to accomplish what we set out to do,” said Tony Lettera. “In many ways, automation has been a key factor in our ability to move this critical CPOE implementation forward. The MEDITECH upgrade alone was a big project. Laying the CPOE implementation on top of that could have been a nightmare. Boston WorkStation made it all work quickly, easily and reliably.”
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